Skip to main content

SPARCS reporting: 100% accuracy is within your reach

Woman with a stethoscope reviewing data and submitting on a computer

Fulfilling the state’s requirements to report patient data to the Statewide Planning and Research Cooperative System can be a complex, confusing task. A single department’s data volume, let alone an entire facility’s, can be overwhelming. Many ambulatory surgery centers don’t even know that SPARCS reporting requirements apply to them.

The New York State Department of Health requires hospitals and ASCs to submit clinical, billing, admission, discharge and transfer data to SPARCS. The state uses your patient data to track and report on community trends and set more accurate reimbursement rates. But what do you get other than a repeating cycle of submission error alerts on claims that have already been paid?

SPARCS coordinators face many challenges: 

  • new state requirements;
  • inconsistent file upload formats; 
  • updated coding every quarter; and
  • error-free submission requirements.

DataGen can help you meet these challenges with our UDS (UIS Data System™) software, SPARCS expertise and analytics-first approach.

SPARCS, reimagined

UDS is the most widely used SPARCS submission tool in the State of New York. It’s a user-friendly, web-based compliance solution that:

  • submits clean data directly to the state;
  • flags and corrects most data errors pre-submission; and
  • returns only the errors that remain and can be resolved.

With UDS, everyone gets what they need: cleaner, faster, better SPARCS submission. No back and forth. No repeated fail reports.

The benefits of cleaner, faster, better

SPARCS data submission can seem more art than science — especially when your coordinators are juggling multiple roles. Here are just a few of the ways that DataGen’s software, team and service take the burden off your team’s plate and give back more time in their day:

  • Reduce SPARCS reporting time by as much as 99%

Some UDS users report their SPARCS reporting time was reduced from two weeks to 15 minutes. What could your team do with nearly 80 extra hours per month?

UDS helps your team reclaim significant time and automates almost the entire SPARCS process: 

✅Formatting patient data upload: DONE.

✅Exporting and maintaining SFTP files: DONE.

✅Submitting files weekly: DONE.

✅ Hundreds of new codes: DONE.

✅ Error correction: DONE.

DataGen identifies and fixes all your data errors: from easy-to-miss errors (e.g., ZIP code glitches, exempt claim codes) to more complex (e.g. cpt/revenue code alignments, diagnosis codes with age/gender restrictions, usage of DX codes as principal or secondary, National Drug Code validity)

  • Get current, even if you’re delinquent

If your facility receives a Statement of Deficiency from DOH, it goes on your facility’s public record. Even if you have two years of delinquent SPARCS data, DataGen can upload it all into UDS and get it submitted in less than a week.

  • Plan for the long term

Having clean, up-to-date SPARCS data is critical when it’s time to expand and submit a Certificate of Need. SPARCS data also help benchmark your performance against other facilities.

The bottom line: “One and done” data submission and increased operational capacity using software that does SPARCS all day, every day.

Ready for easy? Reach out to DataGen today to see how UDS can help your facility. We’ll also be at the Long Island Health Information Management Association conference on April 28. Stop by and say hi!

Comments

Popular posts from this blog

Unlock the Potential of Value-based Payment

A common misconception in healthcare practices: Organizations can quickly reap the benefits of value-based payment transformation. To launch a successful value-based payment program , practices must implement a variety of foundational pieces. It may take time, resources and data before a practice can successfully engage in VBP. In this blog, we'll cover what goes into VBP and its potential benefits. We'll also dig deeper into practice advancement strategies and how they can help you achieve your practice goals. What goes into VBP? Many practices want to implement VBP because of its payment structure and return on investment. Yet, they might not consider how to nurture a successful VBP program in their organization. It starts with a gap analysis regarding people, processes and technologies. It’s important to celebrate what is working well and intervene where improvement can be made. Successful VBP starts with the practice team. There are many perceptions vs. realities that exist

BPCIA: 4 fast facts for a successful Model Year 7 kickoff

Participation in Model Year 7 launched on Jan. 1, 2024, with the first few months being a critical time for providers. New Bundled Payments for Care Improvement Advanced Model (BPCIA) participants got their footing, and continuing participants were able to change their clinical episode service line groups for the first time since 2020.  If you’re a provider participating in this model, read on for a BPCIA refresher and four fast facts for starting MY7 right. We’ll also cover core analytics activities to support your clinical and operational success.   4 Fast facts on BPCIA Model Year 7  1.   Focus on clinical episodes and episode volume  Before MY7 began, providers used historic baseline data provided by CMS to evaluate which CESLGs they would go at risk for, ensuring there would be sufficient episode volume. Large episode volume (100 episodes/year or more) reduces random variation and helps protect providers from financial risk associated with outlier Medicare episode spend.    During